Personal Holiday

An employee is entitled to one (1) Personal Holiday which must be taken on one (1) day during the calendar year. Part-time employees earn Personal Holiday on a pro-rata basis.

 

Vacation Credit

Vacation is an accrued benefit which provides paid time off, subject to management approval, for eligible employees.  For each qualifying pay period vacation is earned at a rate applicable to your length of state service.  Part time employees earn vacation on a pro-rata basis.

 

Vacation credit may be used after completion of one qualifying pay period of employment and must be taken in units of no less than one hour.

 

Employees should refer to the appropriate Collective Bargaining Agreement (CBA) for eligibility, information, and details. Academic year employees are not eligible for paid vacation.

 

Full-time 10-month or 12-month faculty; designated managerial (Management Personnel Plan-MPP) employees; and designated confidential (C99) employees earn vacation at a rate of two days (16 hours) per pay period which is prorated if the employee is less than full-time.

 

Hourly employees should refer to the appropriate collective bargaining agreement for details.  Most full-time employees (exceptions noted below) earn vacation according to the following schedule (part-time employees earn vacation on a pro rata basis):

 

Vacation Schedule

Years of Service	Days/Year	Hours/Pay Period
First 36 months (3 years)	10 days	6-2/3 hours
37 months - 72 months (6 years)	15 days	10 hours
73 months - 120 months (10 years)	17 days	11-1/3 hours
121 months - 180 months (15 years)	19 days	12-2/3 hours
181 months - 240 months (20 years)	21 days	14 hours
241 months - 300 months (25 years)	23 days	15-1/3 hours
301 months or more	24 days	16 hours

 

Vacation Carryover Limits

Vacation accruals are subject to carryover limitations, which specify the amount of vacation hours that may be carried over into the next calendar year.

 

Following is a vacation carryover chart summarizing the carryover limits by bargaining unit and length of service:

Vacation Carryover Chart

Collective Bargaining Unit Identifier	Accrual Hours	Maximum Carryover Hours (Jan. 1st of each year)	Years of Service
R01 R02, R05, R07, R09 R06 R08	Varies with length of service	272	10 years or less of service (up to 120 months)
	Varies with length of service	384	More than 10 years of service (121 months +)
R04	Varies with length of service	320	10 years or less of service (up to 120 months)
	Varies with length of service	440	More than 10 years of service (121 months +)
R03	16 Hours/Mo.	320*	10 years or less of service (up to 120 months)
	16 Hours/Mo.	440*	More than 10 years of service (121 months +)
M80 (Management Personnel Plan --MPP Employees)	16 Hours/Mo.	384	10 years or less of service (up to 120 months)
	16 Hours/Mo.	440	More than 10 years of service (121 months +)
C99 (Confidential)	16 Hours/Mo.	384	Not Applicable

 

Other Information

Payment is normally made for any balance of unused vacation upon separation from University service. Under certain conditions, vacation credit is transferable to other State agencies, should an employee leave the University but continue in State service.

 

Questions regarding vacation leave accrual and/or attendance reporting should be directed to Payroll, (510) 885-3651.