Procedures for Booking Equipment for Campus Events:

 

Please find below information provided by Facilities Management regarding equipment and set-up requests for campus events.

 

• Equipment requests require a minimum of two weeks advance notice. http://www.aba.csueastbay.edu/FACRESV/
• Equipment requests are made on FRFB system (first request/first booked) until tables and chairs are committed
• If Facilities Management is unable to provide equipment, Facilities Reservations will inform the requesting department so that they can contract with an outside vendor for their event needs.    
• Facilities Management standard hours for set up services is M-F / 7 am – 2 pm. There will be an additional charge for personnel working after normal business hours.
•  Please try to limit one event per day per department if possible.
• Tables and Chairs will be picked up immediately after events that take place within working hours (7:00 am – 4:00 pm) for events taking place outside working hours, arrangements must be made to provide for the return of furniture after hours.
• Departments are responsible for furniture on loan to them.  There will be  a charge for missing furniture :  $150  per missing Table and $20 per missing chair.

 

Equipment/Items provided by Facilities Management:

1. Tables (100 max)
2. Gym Tables (30 max)
3. Folding chairs (450 max)
4. Gym Chairs (90 max)
5. Trash Cans (30 max)
6. Recycle bins (8 max)
7. Barbeque Grills (2 max)
8. Directional Signs (10 max per event)
9. Tarps for Gym events
10. Podiums (without sound)

 

Equipment/Items provided by Instructional Media Center:

1. LCD Projectors
2. Computers
3. Laptops
4. Anchor PA’s
5. Microphones
6. T. V., VCR, Overhead Projectors, & other electronics

 

Items provided by outside vendors:

1. Stages and Platforms
2. Lighting
3. Sound Equipment
4. Outdoor Covers/Canopies